It’s Monday morning and you can’t wait to dive into work. Since you awoke, you’ve been making a mental to-do list of everything that you need to get done today. In the shower, you thought of the report you need to print and send out. While you were waiting for the light to change you thought of that email you left unanswered Friday and you need to answer ASAP to keep the customer happy. On the elevator ride up, you remembered that invoice that was waiting on your review and approval.
Oh, the thoughts are just crowding in and you don’t even make time to pour a cup of coffee before booting up your computer. And you wait. And you wait. And all you see is that eerie blue screen before you. You rack your brain to remember when the last back-up was performed, and remember it was at least six weeks ago, before you even started on that huge project that is now, or was, almost done.
Whether your business is small or large, your computer holds company information that is critical to its success. Some people don’t think a disaster can happen to them, and others forgo planning because of the expense or extra effort involved. Unfortunately, however, computer disasters can happen to anyone – and do – and can stop a business cold and cause them to lose more than information. Your business may be put on hold; you lose money, or worse, customers. You can, however, lessen the impact of these disasters with a computer disaster recovery plan.
Store Your Data Professionally
A knowledgeable and experienced data storage company can store your documentation safely and prevent your network from becoming corrupt. The remote back up services and storage provided by a data professional ensures that your important files are secure and protected. This can be especially handy if you don’t have the time to do this on your own. It also frees you up to try to concentrate on strengthening your business by building up your clientele.
If you need to share your files with other customers, employees and partners, the data storage facility can password protect your corporate files and help eliminate large emails. A business can also gain access to their information through a computer’s web browser, making it easy to get documentation from work or when traveling. There is a data center in Atlanta that even has its own on-site power station with direct access to other sources of power in case of an emergency.
Even the newest and most secure computers can crash and cause your business to lose key information. Whether you’ve lost information due to a natural disaster such as a hurricane, blizzard, fire or flood or you’ve experienced a network glitch due to theft or computer virus, a technical disaster can be debilitating. Most companies store years and years of files on their system. Trying to retrieve that important information after a computer glitch can be nearly impossible if you aren’t properly prepared. Always have a laptop or iPad available so you will still have access to your email. Losing the ability to communicate is terribly frustrating for both you and your customers.
Perform Routine Back Ups
Every computer utilized within your business should have a disaster recovery plan. This should include key components that include regularly scheduled backups, password storage plan, email safety and data records pertaining to the specifications of the computer. You can begin your data recovery plan by backing up your business information on a regular basis. It’s a good idea to assign this task to one individual to ensure that it’s done on a timely basis, especially when you’ve input critical information that you’ll need for future business success.
Safe Computing and Anti-Virus Programs
If your business consistently surfs other Internet sites throughout the day, your computer could be vulnerable to all sorts of viruses. This especially holds true if you’re unsure about where you need to look for your information. Anti-virus programs should be run on every computer and laptop associated with your business. This could save you a lot of grief and headaches in the long run if you need to retrieve that information. Anti-virus programs and spyware blocker can keep your business safe from Internet threats and inconveniences. You can also do your part by avoiding clicking on emails with which you are unfamiliar. This could leave you vulnerable to identity theft and viruses.
Achieving and maintaining the success of a business is both challenging and exciting, especially as your company grows and expands. Preparing for a computer disaster whether it’s from a natural disaster, virus or identity theft is just good business and can be made easier with the above data recovery plan tips. It is well worth the investment.